Effective Date: September 1, 2025
Last Reviewed: September 1, 2025
Introduction
This Privacy & Cookies Policy (“Policy”) replaces all previous versions and was last updated on September 1, 2025. Please review it carefully before continuing to use our products and services.
Velocity Xperiences Global LLC (VX Global) is a leading international digital media and events company with a dynamic portfolio of over 50 events across 12 industries, spanning the energy, mobility, aviation, and technology markets.
Registered in Delaware, United States of America (USA), VX Global is the data controller for the purposes of applicable data protection laws.
We are committed to protecting and respecting your privacy. This Policy explains what personal information we collect, how we use it, who we share it with, how we protect it, and your legal rights. By browsing our websites or attending our events—either in person or virtually—you confirm that you have read, understood, and agree to this Policy in full.
Information We May Hold About You
This Policy covers all personal information collected and used by VX Global. “Personal information” means any data that identifies you directly or indirectly, such as:
- Name, date of birth, gender, postal address, email address, phone number, or IP address
- Payment details and login information
- Technical data from the devices you use
- Audio, video, or chat content generated during virtual events (e.g., presentations, poll results, or recordings of your likeness or opinions)
Collection of Personal Information
Information You Provide to Us
You may provide information when you:
- Register for an event (onsite or virtual)
- Fill out forms on our websites
- Communicate with us via email, phone, or other electronic means
This may include:
- Contact details (name, address, phone, email)
- Payment and delivery information
- Dietary or accessibility requirements
- Employment details (job title, company, responsibilities)
- Content you generate (presentations, chat, questions, or media content)
Information We Collect Automatically
When you visit our websites or virtual platforms, we may automatically collect:
- Technical data: IP address, browser type/version, time zone, plug-ins, operating system, and platform
- Usage data: URLs visited, pages viewed, time spent, interactions (clicks, scrolling), and referral data
Information from Other Sources
We may also receive your information from:
- Partner organizations (e.g., payment processors, app providers)
- Publicly available sources such as social media
- Your employer (for delegate, sponsorship, or exhibitor registrations)
Cookies
Our websites use cookies to distinguish you from other users, improving your browsing experience and helping us enhance our websites.
For detailed information about the cookies we use and their purposes, please refer to our Cookie Policy.
Transfers of Personal Information
We may share your information with selected third parties in connection with our events—for example, for customer support, marketing, or technical services.
We engage Service Providers to perform functions such as:
- Event management, logistics, and audiovisual support
- Marketing, communications, and advertising
- IT hosting, infrastructure, and data processing
- Payment processing and market research
These providers are contractually required to use personal information solely for the services they perform and to maintain its confidentiality and security.
We may also disclose your personal information:
- In the event of a business sale or acquisition
- To comply with legal obligations or enforce our terms
- To protect the rights, property, or safety of VX Global and its users
If you interact with exhibitors, sponsors, or partners during virtual or physical events (e.g., badge scans or virtual booth visits), your data may be shared with those third parties. Please refer to their individual privacy and unsubscribe policies for further control over your data.
Where We Store Your Data
Your data may be transferred to and stored outside the UAE, UK, Africa, or European Economic Area (EEA), including in the USA.
We take all legally required and reasonable measures to ensure that your data is treated securely and in accordance with this Policy and applicable laws, including by using EU Standard Contractual Clauses where relevant. For details, contact: info@vxperiences.com
Data Retention
We retain personal data only as long as necessary for the purposes it was collected, taking into account:
- Legal and regulatory obligations
- Contractual requirements
- Business or operational needs
Certain information may be retained for fraud prevention or financial auditing, even after account deletion.
Security of Personal Information
We use appropriate administrative, technical, and physical safeguards to protect your information from unauthorized access, alteration, or loss.
Password-protected areas of our websites require you to keep your credentials confidential. Payments are processed securely using trusted third-party software.
Third-Party Websites and Apps
Our websites may contain links to third-party websites or apps. VX Global is not responsible for their privacy practices. Please review their respective privacy policies before submitting personal information.
Your Rights
You have the following rights regarding your personal information:
- Access: Request details of the information we hold about you.
- Correction or Deletion: Request correction or removal of inaccurate or outdated data.
- Restriction: Request limitation of how your data is processed.
- Objection: Object to processing based on legitimate interests or direct marketing.
- Data Portability: Request your data in a structured, machine-readable format.
- Withdraw Consent: Revoke your consent to marketing or communications at any time.
To exercise any of these rights, please contact us at info@vxperiences.com. We will respond within one month, unless legal or safety reasons prevent disclosure.
Complaints
You have the right to file a complaint with your local data protection authority if you believe we have not complied with applicable privacy laws.
Changes to This Policy
VX Global reserves the right to modify this Policy at any time. Updates will be posted on our websites, indicating the effective date. Continued use of our services after changes take effect constitutes acceptance of the revised Policy.
Contact Us
For questions, concerns, or to exercise your data rights, please contact:
Velocity Xperiences Global LLC
Attn: Data Protection Officer
Delaware, United States of America
📧 info@vxperiences.com